Post-nominal letters explained

Post-nominal letters, also called post-nominal initials, post-nominal titles, designatory letters, or simply post-nominals, are letters placed after a person's name to indicate that the individual holds a position, an academic degree, accreditation, an office, a military decoration, or honour, or is a member of a religious institute or fraternity. An individual may use several different sets of post-nominal letters, but in some contexts it may be customary to limit the number of sets to one or just a few. The order in which post-nominals are listed after a name is based on rules of precedence and what is appropriate for a given situation. Post-nominal letters are one of the main types of name suffix. In contrast, pre-nominal letters precede the name rather than following it, such as addressing a physician or professor as "Dr. Smith".

List

See main article: List of post-nominal letters. Different awards and post-nominal letters are in use in the English-speaking countries.

Usage

Listing order

The order in which post-nominal letters are listed after a person's name is dictated by standard practice, which may vary by region and context.

In Australia

See also: List of post-nominal letters (Australia).

Various University Style Guides, such as: the University of Sydney Style Guide and the Australian Government Style Manual and that of the various State Governments.

Outside of any specific academic or State or Federal Government requirement, then in the following order:

  1. Those Honours promulgated by the Governor-General in the Commonwealth Government Gazette, e.g. Current National and former Imperial honours
  2. Those Honours and Appointments promulgated by a State Governor or Territory Administrator in the relevant State Government Gazette, e.g. Fellows of the Royal Society of NSW (FRSN), King's Counsels (KC).
  3. All honorary degrees included in an Australian university's Annual Report to an Australian Parliament.
  4. Fellowships and memberships of professional bodies and learned societies incorporated by a statutory instrument i.e a Royal Charter under the Australian (not a foreign) Crown (e.g. the Australian Academy of Science, the Australian Academy of the Humanities, the Institution of Engineers Australia, the Australian Institute of Building, and the Australian Institute of Mining and Metallurgy) or an Act of Parliament (such as the Bar Associations of some States)
  5. Parliamentary designations
  6. Foreign Honours where permitted by Australian Federal Minister for Foreign Affairs.
  7. Fellowships and memberships of other Australian Professional Institutions.
  8. Australian Qualifications, ideally with date and institution, in descending order (with the highest closest after the name).
  9. Foreign Professional Memberships.
  10. Foreign Qualifications.

In Canada

See also: List of post-nominal letters (Canada).

The Canadian government's The Canadian Style specifies that no more than two sets of post-nominal letters should normally be given, unless all are to be given either for information or for reasons of protocol, and that these should be the two highest of different types. The types and the order in which they are given are:[1]

  1. Distinctions conferred directly by the Crown
  2. University degrees
  3. Memberships of societies and other distinctions

In European fraternities

Going back to the mid 17th century, today's classical European fraternities such as the German Student Corps have used post-nominal symbols and letters to allow their members to indicate their fraternity membership and honorary positions held in their signature.

Order of post-nominals in the UK

See also: List of post-nominal letters (United Kingdom).

Civil usage in the UK

In the United Kingdom various sources have issued guidance on the ordering of styles and titles for British citizens, including the Ministry of Justice, Debrett's and A & C Black's Titles and Forms of Address; these are generally in close agreement, with the exception of the position of MP, etc., in the listing:[2] [3] [4]

  1. Bt/Bart or Esq;
    • In the UK, "Esq." may refer to any gentleman in place of the pre-nominal Mr or Dr;[5]
  2. British Orders and decorations (e.g. OBE; in descending order of precedence);
  3. Crown Appointments, i.e.:
  4. University degrees:
    • According to Debrett's, DD, MD and MS degrees are always given; other doctorates, other medical degrees, and other divinity degrees are sometimes given; and other degrees are seldom shown, with BA and MA never used socially (although formal lists may include them);[6]
  5.  
  6.  
  7. According to Debrett's and Black's: Member of Parliament (MP), etc. (Black's also includes Writers to the Signet here);
  8. Membership of the Armed Forces (e.g. RAF, RN, VR, RM, RMP) (not included by Black's).[7]

In addition, British citizens who have received honours from Commonwealth countries are usually given permission from the King to use the postnominals for that honour.[8]

Academic usage in the UK

The Oxford University Style Guide and the University of Nottingham Style Guide give the alternative ordering:[9] [10]

  1. Civil honours
  2. Military honours
  3. KC
  4. Degrees in the order:
    1. Bachelor's
    2. Master's
    3. Doctorates
    4. Postdoctoral
  5. Diplomas
  6. Certificates
  7. Membership of academic or professional bodies

This differs from the civil ordering in that it omits appointments except for KC, includes diplomas and certificates in addition to degrees, merges medical qualifications, fellowships of learned societies, royal academicians, and membership of professional bodies into a single item, and omits membership of the armed forces.

Loughborough University gives a very similar ordering, but with "Appointments (e.g MP, KC)" replacing item 3 (KC) and "Higher Education awards (in ascending order, commencing with undergraduate)" replacing items 4–6 (degrees, diplomas and certificates). This restores the Appointments section from the civil list omitted by Oxford and Nottingham, although the other differences remain.[11]

Nottingham Trent University gives essentially the same ordering as Oxford and Nottingham, but without specifying the order in which degrees should be given.[12] Nottingham Trent, Oxford and Loughborough recommend degree abbreviations be given in mixed case without stops between the letters (e.g. BA, not B.A.; PhD, not Ph.D.), as does Cambridge.[13] Imperial College London, however, uses all small caps for post-nominals (e.g., not PhD).[14]

Where all degrees are shown, as in university calendars, most universities will give these in ascending order.[15] However, advice on the precise ordering varies:

Order of post-nominals in the United States

See also: List of professional designations in the United States. In the United States, standard protocol is to list post-nominal letters in the following order:[17]

  1. Religious institutions
  2. Theological degrees
  3. Military decorations
  4. Academic degrees
  5. Honorary degrees, honors, decorations
  6. Professional licenses, certifications and affiliations
  7. Retired uniformed service.

Active duty services personnel do not use any post-nominals other than, if applicable, Staff Corps affiliation (Navy only) followed by a comma and then their branch of service. Names are bracketed by the appropriate pre-nominal and post-nominal, e.g. LCDR John Q Public, MC, USN.[17]

Etiquette for higher educational qualifications

Higher education qualifications in the UK

In the UK, it is usual to list only doctorates, degrees in medicine, and degrees in divinity.[6] In particular, when a person has letters indicating Crown honours or decorations, only the principal degree would normally be given.[3] The University of Oxford Style Guide advises writers: "Remember that you do not need to list all awards, degrees, memberships etc held by an individual – only those items relevant to your writing."[9]

In an academic context, or in formal lists, all degrees may be listed in ascending order of academic status, which may not be the same as the order in which they were obtained (although see notes on medical qualifications, below). The Oxford style is to list qualifications by their title starting with bachelor's degrees, then master's degrees, then doctorates. Postgraduate Certificates and Diplomas are listed after doctorates, but before professional qualifications,[16] with a similar ordering being used by other universities.[18] In this style, foundation degrees and other sub-bachelor qualifications are not shown. An alternative style is to give all higher education qualifications, starting from undergraduate, ordered by their level rather than their title. In this style, one might list a Certificate or Diploma of Higher Education first, then foundation degrees, first degrees at bachelor level, first degrees at master level (integrated master's degrees and first degrees in medicine), postgraduate degrees at master level (including postgraduate bachelor's degrees such the Oxford BCL), and doctorates. In this style, postgraduate certificates and diplomas could be shown either before postgraduate degrees at master's level (as in the table given by Loughborough University) or before first degrees at master's level (reflecting their position in the Frameworks for Higher Education Qualifications of UK Degree-Awarding Bodies).[11] [19] Strictly speaking, both the Debrett's and Ministry of Justice lists only allow for the inclusion of degrees, not non-degree academic awards.

For someone with a substantive doctorate, it is usual either to give "Dr" as the title (without a stop per normal British usage) or to list their degrees post-nominally, e.g. "Dr John Smith" or "John Smith, PhD" but not "Dr John Smith, PhD". Postnominals may be used with other titles, e.g. "Mr John Smith, PhD", "Sir John Smith, PhD", or "The Rev John Smith, PhD".[20]

In the case of a BA from Oxford, Cambridge or Dublin who proceeds to be an MA of those universities (which is taken without further study), the MA replaces the BA and thus only the MA should be listed.[21] Oxford has said that there is no risk of confusion between their MA and "earned" MAs as the Oxford MA is denoted "MA (Oxon)" rather than simply MA.[22] However, Debrett's has advised using just "MA" to describe a Cambridge Master of Arts.[23]

Graduates from British and Irish universities sometimes add the name of the university that awarded their degree after the post-nominals for their degree, either in parentheses or not, depending on preferred style. University names are often abbreviated and sometimes given in Latin, e.g."BA, MA (Dunelm), PhD (Ebor)";[24] a list of abbreviations used for university names can be found at Universities in the United Kingdom#Post-nominal abbreviations. Where the same degree has been granted by more than one university, this can be shown by placing the names or abbreviations in a single bracket after the degree name, e.g. ", Mus.D. (Oxon., Cantab., Dunelm. et Yale, U.S.A.), LL.D. (Leeds, Aberdeen, and W. University, Pennsylvania.)".[25]

Honorary degrees, if shown, can be indicated either by "Hon" before the post-nominals for the degree or "hc" (for honoris causa) after the post-nominals, e.g. "Professor Evelyn Algernon Valentine Ebsworth CBE, PhD, MA, ScD, DCL hc, FRSC, FRSE" (emphasis added);[26] "Professor Stephen Hawking Hon.ScD, CH, CBE, FRS" (emphasis added).[27] The Oxford University Calendar Style Guide recommends not giving honorary degrees in post-nominals.[16]

Higher education qualifications in the US

In academia and research, all degrees may be listed. In general, however, it is normal to only list those relevant to the circumstance. For example, if Jane Doe had a BS, MS, and PhD in computer science as well as an MBA, then if working in management in a retail company she would write "Jane Doe, MBA", but if working in an IT company she might write "Jane Doe, PhD", and if working in academia she could write "Jane Doe, BS, MS, MBA, PhD".[17]

The Gregg Reference Manual recommends placing periods between the letters of post-nominals (e.g., B.S., Ph.D.); however, The Chicago Manual of Style recommends writing degrees without periods (e.g., BS, PhD). If post-nominals are given, the full name should be used, without Dr., Mr., Ms., Mrs., or Miss. Other prefixes (e.g., Professor) may be used.[28]

Etiquette for medical qualifications

Medical qualifications in the UK

In contrast to the style for academic qualifications, medical qualifications are listed in descending order, i.e.: doctorates, master's degrees, bachelor's degrees, postgraduate diplomas, and qualifying diplomas. Letters indicating doctorates, master's degrees and fellowships of royal colleges are always given, while bachelor's degrees, memberships and qualifying diplomas are only shown for people with no higher qualifications. In all but formal lists, only three medical qualifications are normally given.[29]

Where someone holds qualifications in multiple fields, they are normally given in the order: medicine, surgery (except for MRCS, which is considered a qualifying diploma), obstetrics, gynaecology and other specialities. These are followed by qualifying diplomas and other diplomas.[30]

The academic style guides do not have a separate section for medical qualifications, so if following one of these guides, medical degrees should be listed with other degrees, medical diplomas with other diplomas, and fellowships and memberships of royal colleges with other fellowships and memberships of professional bodies.

Etiquette for fellowships or memberships

Learned societies and professional bodies in Africa

In Africa, learned societies and professional bodies use designatory letters for their members and fellowships. For example, professionals admitted to the African Planning Society are entitled to place postnominal letters behind their names:

Learned societies, royal academies and professional institutions in the UK

In the UK there is, according to Debrett's, no defined order of precedence for placing designatory letters for fellowships of learned societies and memberships of professional bodies within their respective groups. Debrett's suggests that "In practice, where one society is indisputably of greater importance than another the letters are usually placed in that order. Alternatively, the fellowship of the junior society may be omitted. If such precedence cannot be determined, the letters may be placed in order of conferment. Where this is not known, they may be placed in alphabetical order."[32] Earlier guidance that "Strictly speaking, they should be arranged according to date of foundation or incorporation of the societies concerned"[33] has now been removed.

Only postnominals indicating honorific fellowships (e.g., FRS, FBA, FREng) are normally used socially. For professional bodies it is usual to list those most relevant to a person's profession first, or those most relevant to the particular circumstances. It is common to omit fellowships (except honorific fellowships) and memberships that are not relevant in a given situation.[32] [34]

Debrett's notes that although Royal Academicians are listed after fellows of learned societies (and before members of professional bodies), they do not yield to them in precedence, "In practice the two lists do not coincide."[35]

The distinction between a learned society and a professional body is not well defined. Many organisations (e.g., the Royal Society of Chemistry) claim to be both learned societies and professional bodies.[36] However, it is clear from both the Ministry of Justice and Debrett's that only fellowships of learned societies are listed, while fellowships and memberships may be listed for professional bodies.

Examples

Examples of post-nominal letters:

See also

External links

Notes and References

  1. Web site: 1.08 University degrees, professional designations, military decorations, honours, awards and memberships. The Canadian Style. 26 March 2017. 2017. Public Works and Government Services Canada.
  2. Web site: Ministry of Justice (UK) . Honours and Decorations . 2009-03-14 . http://webarchive.nationalarchives.gov.uk/20110204173507/http:/www.justice.gov.uk/guidance/foa-hons-and-decs.htm . 2011-02-04 . 2012-06-04.
  3. Web site: Forms of address: Hierarchies: Letters after the name . . 28 March 2015.
  4. Book: Titles and Forms of Address: A Guide to Correct Use. 22nd. 10 October 2014. A & C Black, an imprint of Bloomsbury Publishing. 163–165. 9781408103098.
  5. Web site: Untitled Men. Debrett's. https://web.archive.org/web/20160528223726/http://www.debretts.com/forms-address/titles/untitled-men. 28 May 2016.
  6. Web site: Professions . Debrett's.
  7. Web site: Letters after the name: Armed Forces . Debrett's . 22 October 2014 . dead . https://web.archive.org/web/20150316012558/http://www.debretts.com/forms-address/hierarchies/letters-after-name/armed-forces . 16 March 2015 .
  8. Web site: Commonwealth Honours. 30 May 2016. The Royal Family. 12 November 2015.
  9. Book: University of Oxford Style Guide. 2016. 29 May 2016. University of Oxford. 20.
  10. Web site: Names and titles. 30 May 2016. University of Nottingham.
  11. Web site: Post-Nominal Letters. Loughborough University. 28 May 2016.
  12. Book: Editorial Style Guide for Print Publications and Web. NTU Marketing. Nottingham Trent University. 9. 30 May 2016.
  13. Web site: Editorial Style Guide. Communications Resources. 24 January 2014. University of Cambridge. 30 May 2016.
  14. Web site: Imperial College London House Style. Imperial College London. 30 May 2016.
  15. Web site: Questions on Professions. Debrett's. 28 May 2016.
  16. Book: Calendar Style Guide. University of Oxford. 2015. 2016-05-29. 2018-08-20. https://web.archive.org/web/20180820010016/https://www.ox.ac.uk/media/global/wwwoxacuk/localsites/gazette/documents/universitycalendar/Calendar_Style_Guide_2015.pdf. dead.
  17. Web site: Forms of Address . Robert . Hickey . Honor & Respect . The Protocol School of Washington . 5 March 2012.
  18. Web site: Names and titles. University of Nottingham. 29 May 2016.
  19. Web site: Diagram of higher education qualification levels in England, Wales and Northern Ireland. UK NARIC. 29 May 2016. 24 July 2015. https://web.archive.org/web/20150724050511/http://www.naric.org.uk/europass/documents/ds_chart.pdf. dead.
  20. Web site: Doctor. Debrett's. 29 May 2016.
  21. Web site: The Oxford MA. Oriel College, Oxford. 29 May 2016. 1 June 2016. https://web.archive.org/web/20160601163345/http://www.oriel.ox.ac.uk/content/oxford-ma. dead.
  22. News: The Guardian. 18 October 1999. "There was no question of confusing an Oxford MA with a taught MA because the university did not offer specific MA courses and graduates used the title MA (Oxon) rather than just MA.". John Carvel. 30 May 2016. Oxbridge defends automatic MAs under threat from quality watchdog.
  23. Web site: Questions on Professions. Debrett's. 30 May 2016.
  24. Web site: Peter Fifield. 1 June 2016. Birkbeck, University of London. https://web.archive.org/web/20160630035439/http://www.bbk.ac.uk/english/our-staff/full-time-academic-staff/peter-fifield. 30 June 2016. unfit.
  25. Book: Calendar for the Session 1907 - 1908. University of Birmingham. 1907. 374.
  26. Web site: Professor Evelyn Algernon Valentine Ebsworth CBE, PhD, MA, ScD, DCL hc, FRSC, FRSE. University of Edinburgh. 1 June 2016.
  27. Web site: Professor Stephen Hawking Hon.ScD, CH, CBE, FRS. Gonville and Caius College, Cambridge. 1 June 2016. 21 August 2016. https://web.archive.org/web/20160821195456/https://www.cai.cam.ac.uk/people/stephen-hawking. dead.
  28. Web site: Academic Degrees & Professional Designations. Accu-Assist. 29 May 2016.
  29. Web site: Medical Qualifications. Debrett's. 4 June 2016. dead. https://web.archive.org/web/20160528213529/http://www.debretts.com/forms-address/professions/medical-professions/medical-qualifications. 28 May 2016.
  30. Web site: Religious and Medical Qualifications. Debrett's. 4 June 2016.
  31. Web site: Postnominal Letters of the African Planning Society . 17 April 2022 . African Planning Society .
  32. Web site: Fellowships of Learned Societies. 28 March 2016. Debrett's. https://web.archive.org/web/20160328115145/http://www.debretts.com/forms-address/hierarchies/letters-after-name/fellowships-learned-societies. 28 March 2016. unfit. 11 July 2016.
  33. Web site: Fellowships of Learned Societies. 3 February 2014. Wayback Machine. Debrett's. unfit. https://web.archive.org/web/20140203072752/http://www.debretts.com/forms-address/hierarchies/letters-after-name/fellowships-learned-societies. February 3, 2014. 10 June 2016.
  34. Web site: Professional Fellowships . Debrett's. 28 May 2016. dead. https://web.archive.org/web/20160528100722/http://www.debretts.com/forms-address/hierarchies/letters-after-name/professional-fellowships. 28 May 2016.
  35. Web site: Royal Academicians and Associates. Debrett's. 29 May 2016. dead. https://web.archive.org/web/20160528100820/http://www.debretts.com/forms-address/hierarchies/letters-after-name/royal-academicians-and-associates. 28 May 2016.
  36. Web site: Our Charter. Royal Society of Chemistry. 'As a learned society we are concerned with advancing chemistry as a science, developing its applications, and disseminating chemical knowledge. As a professional body we maintain professional qualifications and set high standards of competence and conduct for professional chemists. We also provide a wide range of services and activities of value both to members, and to the community.' (emphasis added). 29 May 2016.
  37. Web site: Professor Malcolm Longair CBE, FRS, FRSE. 29 July 2013. University of Cambridge Department of Physics. 31 May 2016.
  38. Web site: Peter McAllister, BA, PGDip, MA. 31 May 2016. Royal Central School of Speech and Drama.
  39. Web site: The Mind of Francis: Denying Communion. National Catholic Reporter. Thomas Reese. 30 April 2013.
  40. Web site: Caroline Lucas MP. Parliament.uk. 31 May 2016.
  41. Web site: Privy Counsellors and Crown Appointments. 30 May 2016. dead. https://web.archive.org/web/20160528100708/http://www.debretts.com/forms-address/hierarchies/letters-after-name/privy-counsellors-and-crown-appointments. 28 May 2016.)
  42. Web site: Rt Hon David Cameron MP. Parliament.uk. 30 May 2016.
  43. Web site: Annual Review 2007. Institute of Physics. 2007. 31 May 2016.
  44. Web site: Canon Mark Tanner announced as new Suffragan Bishop of Berwick. 1 September 2016. 2 September 2016. Diocese of Newcastle. https://web.archive.org/web/20160905184115/http://www.newcastle.anglican.org/news-and-events/news-article.aspx?id=10113. 5 September 2016. dead.
  45. This was a custom that is already found in the writings of Jan-Baptist Hauwaert, NPB (1533–1599).