The United Nations issues most of its official documents in its six working languages: Arabic, Chinese, English, French, Russian and Spanish. Many are also issued in German, which in 1973 gained the status of "documentation language" and has its own translation unit at the UN. The official documents are published under the United Nations masthead and each is identified by a unique document code (symbol) for reference, indicating the organ to which it is linked and a sequential number. There are also sales publications with distinctive symbols representing subject categories, as well as press releases and other public information materials, only some of which appear in all the official languages.
A definitive list of United Nations documentation symbols is published and periodically updated by the United Nations Library.[1] With the addition of new bodies and functions, the documentation scheme evolves to keep pace.[2]
In 2001 the United Nations transferred its platform for electronic storage and distribution of documents, in operation since 1991, from internal accessibility to Web-based access. The revised system, to enable unrestricted public access over the Internet, was called the Official Document System (ODS). Parallel development of an Integrated Library Management System, to facilitate indexing of documents with links to ODS, was delayed until 2002 by budget cuts.
In 2004 the project to digitize older archived documents and upload them in electronic form was under way and ready to be made available once the system was opened up to the public at large. In 2007 the need for a proper content management system was recognized as a long-term solution. Since 2007, the global Making Commitments Matter Initiative is concerned with the creation of a searchable database of UN resolutions and conventions (UN-informed.org).
While United Nations bodies share many of the same procedures, the code numbers for their sessions are usually incompatible due to the date of establishment of the body and the different timing of their session transitions. For example, the General Assembly began operation in 1947 with its session number incrementing in September every year, while the Security Council is permanently in session, so its meetings are numbered consecutively from its first sitting at its foundation.
There are four primary document producing bodies which print documents under the mast-head of the United Nations. Other bodies, such as the World Health Organization, have their own sets of codes which are sometimes similar in nature but have a different heading at the top of the page.
A/ - United Nations General Assembly
A/C.3 - Third Main Committee of the United Nations General Assembly
S/ - United Nations Security Council
ST/ - United Nations Secretariat
E/ - United Nations Economic and Social Council
/Add.3 – Addendum to a document.
/Rev.1 – First revision of a document.
/Corr.1 – Corrigendum to a document.
The Human Rights Council, established in 2006, publishes its own series of documents, many of which are distributed under the General Assembly masthead.
– Security Council resolution number 1441 of the year 2002. These are numbered consecutively since the start of the UN.[5]
– The verbatim report of the 4644th meeting of the Security Council, numbered since 1945.
– Verbatim report of the second resumption (and therefore the third sitting) of the 4460th Security Council meeting.
– The 37th Presidential Statement (president of the Security Council) in the year 1996. Prior to 1994 these were issued in the sequential series of documents.[6]
These are documents produced in the name of the Secretary-General but aren't filed under a code-heading for the body they were submitted to. The structure is less easy summarized. For example:
– Report of Secretary-General to the Security Council in the 56th year/session (=38+18).https://web.archive.org/web/20070913032431/http://www.un.org/Depts/dhl/resguide/scsess.htm#scsgrep
The index of the Secretariat's documents issued annually, with a name of the form: where 2007 is the year should be referred to.