Presidential Records Act Explained

Shorttitle:	Presidential Records Act
Othershorttitles:	Presidential Records Act, 1978
Longtitle:	An Act to amend title 44 to insure the preservation of and public access to the official records of the President, and for other purposes.
Colloquialacronym:	PRA
Nickname:	Presidential Records Act of 1978
Enacted By:	95th
Effective Date:	January 20, 1981
Title Amended:	Title 44—Public Printing and Documents
Sections Created:	§ 2201 et seq.
Introducedin:	House
Introducedby:	L. Richardson Preyer (D–NC)
Introduceddate:	July 17, 1978
Committees:	House Administration, House Government Operations
Passedbody1:	House
Passeddate1:	October 10, 1978
Passedvote1:	Passed/Agreed
Passedbody2:	Senate
Passeddate2:	October 13, 1978
Passedvote2:	Passed/Agreed
Agreedbody3:	House
Agreeddate3:	October 14, 1978
Agreedvote3:	Passed/Agreed
Signedpresident:	Jimmy Carter^[1] ^[2]
Signeddate:	November 4, 1978

The Presidential Records Act (PRA) of 1978,,^[3] is an Act of the United States Congress governing the official records of Presidents and Vice Presidents created or received after January 20, 1981, and mandating the preservation of all presidential records. Enacted November 4, 1978,^[4] the PRA changed the legal ownership of the President's official records from private to public, and established a new statutory structure under which Presidents must manage their records. The PRA was amended in 2014, to include the prohibition of sending electronic records through non-official accounts unless an official account is copied on the transmission, or a copy is forwarded to an official account shortly after creation.^[5]

History

The Presidential Records Act was enacted in 1978 after President Richard Nixon sought to destroy records relating to his presidential tenure upon his resignation in 1974. The law superseded the policy in effect during Nixon’s tenure that a president’s records were considered private property, making clear that presidential records are owned by the public. The PRA requires the President to ensure preservation of records documenting the performance of his official duties (44 U.S.C. § 2203(a)), provides for the National Archives and Records Administration (NARA) to take custody and control of the records (44 U.S.C. § 2203(g)), and sets forth a schedule of staged public access to such records (44 U.S.C. § 2204). Records covered by the PRA encompass documentary materials relating to the political activities of the President or members of the President’s staff if they concern or have an effect upon the carrying out of “constitutional, statutory, or other official or ceremonial duties of the President” (44 U.S.C. § 2201(2)).^[6]

Trump interpretations

During his federal indictment for retaining sensitive government records after he left office and storing them at his personal residence in Florida, former president Donald Trump asserted that the PRA authorized him to keep documents from his own presidency and shielded him against legal reprisals for doing so.^[7] ^[8]

Provisions

Specifically, the Presidential Records Act:

Defines and states public ownership of the records.
Places the responsibility for the custody and management of incumbent presidential records with the President.
Allows the incumbent president to dispose of records that no longer have administrative, historical, informational, or evidentiary value, once he or she has obtained the views of the Archivist of the United States on the proposed disposal in writing.^[9]
Establishes a process for restriction and public access to these records. Specifically, the PRA allows for public access to presidential records through the Freedom of Information Act (FOIA) beginning five years after the end of the Administration, but allows the President to invoke as many as six specific restrictions to public access for up to twelve years. The PRA also establishes procedures for Congress, courts, and subsequent administrations to obtain special access to records that remain closed to the public, following a 30‑day notice period to the former and current Presidents.
Requires that Vice-Presidential records are to be treated in the same way as presidential records.
Establishes that Presidential records automatically transfer into the legal custody of the Archivist as soon as the President leaves office.^[9]
Establishes procedures for Congress, courts, and subsequent Administrations to obtain “special access” to records from NARA that remain closed to the public, following a privilege review period by the former and incumbent Presidents; the procedures governing such special access requests continue to be governed by the relevant provisions of E.O. 13489
Establishes in law that any incumbent Presidential records (whether textual or electronic) held on courtesy storage by the Archivist remain in the exclusive legal custody of the President and that any request or order for access to such records must be made to the President, not NARA.
Establishes preservation requirements for official business conducted using non-official electronic messaging accounts: any individual creating Presidential records must not use non-official electronic messaging accounts unless that individual copies an official account as the message is created or forwards a complete copy of the record to an official messaging account. (A similar provision in the Federal Records Act applies to federal agencies.)
Requires that the President and his staff take all practical steps to file personal records separately from Presidential records.
Prevents an individual who has been convicted of a crime related to the review, retention, removal, or destruction of records from being given access to any original records.

Related Executive Orders

Executive Order 12667 – issued by President Reagan in January 1989, this executive order established the procedures for NARA and former and incumbent Presidents to implement the PRA .
Executive Order 13233 – this executive order, issued by President George W. Bush on November 1, 2001, superseded Reagan's previous executive order. The Bush executive order also included the documents of former Vice Presidents.^[10]
Executive Order 13489 – issued by President Barack Obama on January 21, 2009, restored the implementation of the PRA of 1978 as practiced under President Reagan's Executive Order 12667 and revoked President Bush's Executive Order 13233.^[11] ^[12]
Executive Order 13526 – issued by President Barack Obama on December 29, 2009, the executive order authorized a uniformity policy as related to classifying, declassifying, and safeguarding articles for the purposes of United States national security information.^[13]

Proposed amendments

Presidential Records Act Amendments of 2007, passed by the House on March 14, 2007.
Presidential and Federal Records Act Amendments of 2014, enacted into law on November 26, 2014
Communications Over Various Feeds Electronically for Engagement Act of 2017, named after President Trump's "covfefe" tweet

External links

Presidential Records Act at the National Archives
As codified in 44 USC chapter 22 of the United States Code from the LII
As codified in 44 USC chapter 22 of the United States Code from the US House of Representatives
Presidential Records Act of 1978 as enacted (details) in the US Statutes at Large
on Congress.gov

Notes and References

Web site: Jimmy Carter, Statement on Signing Into Law H.R. 13500, the Presidential Records Act of 1978 . November 6, 1978 . The American Presidency Project ~ John Woolley and Gerhard Peters . University of California - Santa Barbara.
Web site: Presidential Records Act of 1978 ~ Statement on Signing H.R. 13500 Into Law - November 6, 1978 . Carter . Jimmy E. . November 6, 1978 . Internet Archive . Washington, D.C. . National Archives and Records Service . 1965-1966.
Web site: 2016-08-15 . Presidential Records (44 U.S.C. Chapter 22) . 2022-08-09 . National Archives . en.
Web site: Chairman's Notebook on Presidential Records Act US House of Representatives: History, Art & Archives. history.house.gov. en. September 19, 2018.
Web site: H.R.1233 - 113th Congress (2013-2014): Presidential and Federal Records Act Amendments of 2014. Cummings. Elijah E.. November 26, 2014. Congress.gov. February 26, 2019.
Web site: Congressional Oversight of Executive Branch Records Preservation . 2022-08-09 . www.co-equal.org.
Web site: 2023-06-09 . What we know about the Trump documents indictment so far, and what's next - PBS Newshour . 2023-10-06 . www.pbs.org . en-US.
Web site: 2023-06-13 . What does the Presidential Records Act say, and how does it apply to Trump? - CBS News . 2023-07-02 . www.cbsnews.com . en-US.
Web site: Presidential Records Act (PRA) of 1978. August 15, 2016. National Archives. March 5, 2022.
News: Office of the Federal Register. Office of the Federal Register. Further Implementation of the Presidential Records Act. Federal Register. National Archives and Records Administration. Washington, D.C.. November 1, 2001. November 23, 2017. https://www.gpo.gov/fdsys/pkg/FR-2001-11-05/pdf/01-27917.pdf. November 5, 2001.
News: Office of the Press Secretary. Executive Order on Presidential Records. UCSB. University of California. Santa Barbara, California. January 21, 2009. November 23, 2017. White House Office of the Press Secretary.
News: Office of the Federal Register. Office of the Federal Register. Presidential Records. Federal Register. National Archives and Records Administration. Washington, D.C.. January 21, 2009. November 23, 2017. https://www.gpo.gov/fdsys/pkg/FR-2017-01-24/pdf/2017-01799.pdf. January 26, 2009.
Web site: Barack Obama, Executive Order 13526 – Classified National Security Information . December 29, 2009 . The American Presidency Project ~ John Woolley and Gerhard Peters . University of California, Santa Barbara.