Issue-based information system explained

The issue-based information system (IBIS) is an argumentation-based approach to clarifying wicked problems—complex, ill-defined problems that involve multiple stakeholders.[1] Diagrammatic visualization using IBIS notation is often called issue mapping.

IBIS was invented by Werner Kunz and Horst Rittel in the 1960s. According to Kunz and Rittel, "Issue-Based Information Systems (IBIS) are meant to support coordination and planning of political decision processes. IBIS guides the identification, structuring, and settling of issues raised by problem-solving groups, and provides information pertinent to the discourse."[1]

Subsequently, the understanding of planning and design as a process of argumentation (of the designer with himself or with others) has led to the use of IBIS in design rationale,[2] where IBIS notation is one of a number of different kinds of rationale notation.[3] The simplicity of IBIS notation, and its focus on questions, makes it especially suited for representing conversations during the early exploratory phase of problem solving, when a problem is relatively ill-defined.

The basic structure of IBIS is a graph. It is therefore quite suitable to be manipulated by computer, as in a graph database.[4]

Overview

The elements of IBIS are: issues (questions that need to be answered), each of which are associated with (answered by) alternative positions (possible answers or ideas), which are associated with arguments which support or object to a given position; arguments that support a position are called "pros", and arguments that object to a position are called "cons".[1] [5] In the course of the treatment of issues, new issues come up which are treated likewise.[6] [7]

IBIS elements are usually represented as nodes, and the associations between elements are represented as directed edges (arrows).[8]

In 1988, Douglas E. Noble and Horst Rittel described the overall purpose of IBIS as follows:

IBIS notation has been used, along with function analysis diagram (FAD) notation, as an aid for root cause analysis.[9] [10]

Issue mapping

IBIS notation is used in issue mapping,[11] an argument visualization technique closely related to argument mapping. An issue map aims to comprehensively diagram the rhetorical structure of a conversation (or a series of conversations) as seen by the participants in the conversation, as opposed to an ideal conceptual structure such as, for example, a causal loop diagram, flowchart, or structure chart.[11]

Dialogue mapping

Issue mapping is the basis of a meeting facilitation technique called dialogue mapping.[12] [13] [14] In dialogue mapping, a person called a facilitator uses IBIS notation to record a group conversation, while it is happening, on a "shared display" (usually a video projector). The facilitator listens to the conversation, and summarizes the ideas mentioned in the conversation on the shared display using IBIS notation, and if possible "validates" the map often by checking with the group to make sure each recorded element accurately represents the group's thinking.[14] Dialogue mapping, like a few other facilitation methods, has been called "nondirective" because it does not require participants or leaders to agree on an agenda or a problem definition.[15] Users of dialogue mapping have reported that dialogue mapping, under certain conditions, can improve the efficiency of meetings by reducing unnecessary redundancy and digressions in conversations, among other benefits.[14] [16]

A dialogue map does not aim to be as formal as, for example, a logic diagram or decision tree, but rather aims to be a comprehensive display of all the ideas that people shared during a conversation.[14] Other decision algorithms can be applied to a dialogue map after it has been created,[17] although dialogue mapping is also well suited to situations that are too complex and context-dependent for an algorithmic approach to decision-making.[14] Some researchers and practitioners have combined IBIS with numerical decision-making software based on multi-criteria decision making.[18] [19] [20] [21]

History

Rittel's interest lay in the area of public policy and planning, which is also the context in which he and his colleagues defined wicked problems.[22] So it is no surprise that Kunz and Rittel envisaged IBIS as the "type of information system meant to support the work of cooperatives like governmental or administrative agencies or committees, planning groups, etc., that are confronted with a problem complex in order to arrive at a plan for decision".[1]

When Kunz and Rittel's paper was written, there were three manual, paper-based IBIS-type systems in use—two in government agencies and one in a university.[1] [23]

A renewed interest in IBIS-type systems came about in the following decade, when advances in technology made it possible to design relatively inexpensive, computer-based IBIS-type systems.[2] [4] [24] By 1983, Raymond McCall and colleagues had implemented a version of IBIS called PHIBIS (procedurally hierarchical IBIS) in personal computer software called MIKROPLIS (microcomputer-based planning and information system), which was described as an information system for "professional problem solvers—including planners, designers and scientists".[25] [26] In 1987, Douglas E. Noble completed a computer-supported IBIS program as part of his doctoral dissertation.[2] Another IBIS computer program developed in the late 1980s was called HyperIBIS.[27] Jeff Conklin and co-workers adapted the IBIS structure for use in software engineering, creating the gIBIS (graphical IBIS) hypertext system in the late 1980s.[4] [24] Around 1990, a program called Author's Argumentation Assistant (AAA) combined the PHIBIS model with the Toulmin model of argumentation in "a hypertext-based authoring tool for argumentative texts".[28] In the 1990s, architecture researchers experimented with enhancing IBIS with a fuzzy reasoning system.[29] [30]

Several other graphical IBIS-type systems were developed once it was realised that such systems facilitated collaborative design and problem solving.[31] These efforts culminated in the creation of the open source Compendium (software) tool which supports—among other things—a graphical IBIS notation.[31] [32] [33] Another IBIS tool that integrates with Microsoft SharePoint is called Glyma.[11] Similar tools which do not rely on a database for storage include DRed (Design Rationale editor)[34] and designVUE.[35]

Since the mid-2000s, there has been a renewed interest in IBIS-type systems, particularly in the context of sensemaking and collaborative problem solving in a variety of social and technical contexts.[11] [36] [37] [38] [39] Of particular note is the facilitation method called dialogue mapping which uses the IBIS notation to map out a design (or any other) dialogue as it evolves.[13] [14]

In 2021, researchers reported that IBIS notation is used in D-Agree, a discussion support platform with artificial intelligence–based facilitation.[40] The discussion trees in D-Agree, inspired by IBIS, contain a combination of four types of elements: issues, ideas, pros, and cons.[40] [41] The software extracts a discussion's structure in real time based on IBIS, automatically classifying all the sentences.[40] [41]

Notes and References

  1. Kunz . Werner . Rittel . Horst W. J. . Horst Rittel . July 1970 . Issues as elements of information systems . Working paper . 131 . Berkeley . . 5065959 .
  2. Rittel . Horst W. J. . Horst Rittel . Noble . Douglas E. . Douglas E. Noble . January 1989 . 1988 . Issue-based information systems for design . Working paper . 492 . Berkeley . . 20155825 . 2017-05-26. Originally presented to the ACADIA '88 Conference, Association for Computer Aided Design in Architecture, University of Michigan, October 1988.
  3. Book: Buckingham Shum, Simon J. . 1991 . Cognitive dimensions of design rationale . Diaper . Dan . Hammond . Nick V. . People and computers VI: proceedings of the HCI '91 Conference, 20–23 August 1991 . British Computer Society conference series . 3 . Cambridge, UK; New York . . 331–344 . 978-0521416948 . 24871337 . https://www.researchgate.net/publication/2953491. Also available as: Technical Report EPC-91-114, Rank Xerox EuroPARC.
  4. Conklin . E. Jeffrey . Begeman . Michael L. . October 1988 . gIBIS: a hypertext tool for exploratory policy discussion . . 6 . 4 . 303–331 . 10.1145/58566.59297 . 2609461 . 2017-05-26.
  5. Web site: Awati . Kailash . 8 July 2009 . The what and whence of issue-based information systems . eight2late.wordpress.com . 2016-02-24.
  6. Web site: Awati . Kailash . 7 April 2009 . Issues, Ideas and Arguments: a communication-centric approach to tackling project complexity . eight2late.wordpress.com . 2016-02-24.
  7. Web site: The IBIS field guide: exploring complexity . December 2010 . cognexus.org . CogNexus Institute . 2018-08-15.
  8. Masters thesis . Lien . Magnus . Spring 2016 . Contextual search in issue based information systems: towards information discovery in complex discourse graphs . Oslo, Norway . . 19 . 10852/51629 .
  9. Aurisicchio . Marco . Bracewell . Rob . Hooey . Becky L. . June 2016 . Rationale mapping and functional modelling enhanced root cause analysis . Safety Science . 85 . 241–257 . 10.1016/j.ssci.2015.12.022 . free .
  10. Mulenga . Kabwe . Zhao . Xiujie . Xie . Min . Chikamba . Chipili . February 2018 . Investigating the root causes of major failures of critical components—with a case study of asbestos cement pipes . Engineering Failure Analysis . 84 . 121–130 . 10.1016/j.engfailanal.2017.08.024.
  11. Book: Okada . Alexandra . Buckingham Shum . Simon J. . Sherborne . Tony . 2014 . 2008 . Knowledge cartography: software tools and mapping techniques . 2nd . Advanced information and knowledge processing . New York . . 978-1447164692 . 890438015 . 10.1007/978-1-4471-6470-8 . 28008938 . 2016-02-24.
  12. Web site: Kim . Eugene Eric . 27 September 2001 . Dialog mapping: solving wicked problems . . https://web.archive.org/web/20061209032747/http://www.ddj.com/184404936 . 2006-12-09 . live . 2023-02-21.
  13. Book: Conklin, E. Jeffrey . 2003 . Dialog mapping: reflections on an industrial strength case study . Kirschner . Paul Arthur . Buckingham Shum . Simon J. . Carr . Chad S. . Visualizing argumentation: software tools for collaborative and educational sense-making . Computer supported cooperative work . London; New York . . 117–136 . 978-1852336646 . 50676911 . 10.1007/978-1-4471-0037-9 . 46267938 . https://archive.org/details/visualizingargum0000unse/page/117 . registration . 2016-02-24 . registration.
  14. Book: Conklin, E. Jeffrey . 2006 . Dialogue mapping: building shared understanding of wicked problems . Chichester, UK; Hoboken, NJ . . 978-0470017685 . 60491946 . 2016-02-24.
  15. Book: Zubizarreta, Rosa . 2006 . Practical dialogue: emergent approaches for effective collaboration . Schuman . Sandy . Creating a culture of collaboration: the International Association of Facilitators handbook . San Francisco . . 257–278 . 978-0787981167 . 70659897 . http://www.diapraxis.com/media/AA/AL/diapraxis/downloads/267023/Chapter-13.pdf.
  16. Web site: Compendium Community . compendium.open.ac.uk . 2018-08-15.
  17. For example, see section 4.2, "Argument maps as reasoning tools", in: Book: Brun . Georg . Betz . Gregor . 2016 . Analysing practical argumentation . Hansson . Sven Ove . Hirsch Hadorn . Gertrude . The argumentative turn in policy analysis: reasoning about uncertainty . Logic, argumentation & reasoning . 10 . Cham; New York . . 39–77 . 978-3319305479 . 950884495 . 10.1007/978-3-319-30549-3_3 . http://www.georgbrun.ch/publications/Brun-Betz-AnalysingPracticalArgumentation.pdf.
  18. Book: Ouerdane . Wassila . Maudet . Nicolas . Tsoukiàs . Alexis . 2010 . Argumentation theory and decision aiding . Ehrgott . Matthias . Figueira . José . Greco . Salvatore . Trends in multiple criteria decision analysis . International series in operations research & management science . 142 . New York . . 177–208 . 978-1441959034 . 495781251 . 10.1007/978-1-4419-5904-1_7 . https://basepub.dauphine.fr/handle/123456789/5304.
  19. Aldea . Arantza . Bañares-Alcántara . René . Skrzypczak . Simon . September 2012 . Managing information to support the decision making process . . 11 . 3 . 1250016 . 10.1142/S0219649212500165.
  20. Book: Aurisicchio . Marco . Baroni . Pietro . Pellegrini . Dario . Toni . Francesca . Francesca Toni . 2016 . Comparing and integrating argumentation-based with matrix-based decision support in Arg&Dec . Black . Elizabeth . Modgil . Sanjay . Oren . Nir . Theory and applications of formal argumentation: third international workshop, TAFA 2015, Buenos Aires, Argentina, July 25–26, 2015, revised selected papers . Lecture notes in computer science . 9524 . Cham; New York . . 1–20 . 978-3319284590 . 935213333 . 10.1007/978-3-319-28460-6_1 . 26992976 . http://homepages.abdn.ac.uk/n.oren/pages/TAFA-15/TAFA-15_submission_9.pdf .
  21. Web site: Culmsee . Paul . 8 June 2017 . Innovations in decision making on a major infrastructure project: a dialogue mapping case study . . 2017-10-18.
  22. Rittel . Horst W. J. . Horst Rittel . Webber . Melvin M. . Melvin M. Webber . June 1973 . Dilemmas in a general theory of planning . Policy Sciences . 4 . 2 . 155–169 . 10.1007/BF01405730 . 18634229 . 2016-02-24.
  23. Book: Grant, Donald P. . 1982 . Issue-based information system (IBIS) . Olsen . Shirley A. . Group planning and problem-solving methods in engineering management . Construction management and engineering . New York . Wiley . 203–246 . 0471083119 . 7947896 . https://archive.org/details/groupplanningpro0000unse/page/203 . registration.
  24. Conklin . E. Jeffrey . Begeman . Michael L. . May 1989 . gIBIS: a tool for all reasons . . 40 . 3 . 200–213 . 10.1002/(SICI)1097-4571(198905)40:3<200::AID-ASI11>3.0.CO;2-U . 2016-02-24.
  25. Book: McCall . Raymond . Schaab . Barbara . Schuler . Wolfgang . 1983 . An information station for the problem solver: system concepts . Keren . Carl . Perlmutter . Linda . The application of mini- and micro-computers in information, documentation, and libraries: proceedings of the International Conference on the Application of Mini- and Micro-Computers in Information, Documentation, and Libraries, Tel-Aviv, Israel, March 13–18, 1983 . Contemporary topics in information transfer . 3 . Amsterdam; New York . North-Holland . 245–251 . 0444867678 . 9828460 . https://archive.org/details/applicationofmin0000inte/page/245 . registration.
  26. Book: Swanson, E. Burton . E. Burton Swanson . August 2016 . Recalling IBIS: can argumentation be disciplined? . Surfing the IT innovation wave: 22nd Americas Conference on Information Systems (AMCIS 2016): San Diego, California, USA, 11–14 August 2016: proceedings . Red Hook, NY . Curran Associates . 1–9 . 963804471 . https://aisel.aisnet.org/amcis2016/Phil/Presentations/1.
  27. Book: Isenmann, Severin . 1992 . HyperIBIS – a tool for argumentative problem solving . Tjoa . A. Min . Ramos . Isidro . Database and expert systems applications: proceedings of the international conference, Valencia, Spain, 1992 . Vienna; New York . Springer-Verlag . 185–190 . 978-3709175576 . 26256854 . 10.1007/978-3-7091-7557-6_32 . https://books.google.com/books?id=FIurCAAAQBAJ&pg=PA185 . limited.
  28. Book: Schuler . Wolfgang . Smith . John B. . 1992 . 1990 . Author's Argumentation Assistant (AAA): a hypertext-based authoring tool for argumentative texts . Rizk . Antoine . Streitz . Norbert A. . André . Jacques . Hypertext: concepts, systems and applications: proceedings of the First European Conference on Hypertext, INRIA, France, November 1990 . Cambridge series on electronic publishing . Cambridge, UK; New York . Cambridge University Press . 137–151 . 978-0521405171 . 24908133 . http://www.cs.unc.edu/Research/jbsArchive/docs/AAA/AAA.pdf.
  29. Book: Cao . Quinsan . Protzen . Jean-Pierre . 1997 . Managing information with fuzzy reasoning system in design reasoning and issue-based argumentation . Junge . Richard . CAAD futures 1997: proceedings of the 7th International Conference on Computer Aided Architectural Design Futures held in Munich, Germany, 4–6 August 1997 . Dordrecht; Boston . Kluwer Academic Publishers . 771–786 . 0792347269 . 37844085 . 10.1007/978-94-011-5576-2_56 . http://papers.cumincad.org/data/works/att/a96b.content.pdf.
  30. Cao . Quinsan . Protzen . Jean-Pierre . July 1999 . Managing design information: issue-based information systems and fuzzy reasoning system . Design Studies . 20 . 4 . 343–362 . 10.1016/S0142-694X(98)00042-8.
  31. Book: Buckingham Shum . Simon J. . Selvin . Albert M. . Sierhuis . Maarten . Conklin . E. Jeffrey . Haley . Charles B. . Nuseibeh . Bashar . 2006 . Hypermedia support for argumentation-based rationale: 15 years on from gIBIS and QOC . Dutoit . Allen H. . McCall . Raymond . Mistrík . Ivan . Paech . Barbara . Rationale management in software engineering . Berlin; New York . Springer-Verlag . 111–132 . 978-3540309970 . 68629169 . 10.1007/978-3-540-30998-7_5 . http://libeprints.open.ac.uk/3032/1/HypermediaSupport.pdf . 2016-02-24 .
  32. Davies . Stephen . Velez-Morales . Javier . King . Roger . August 2005 . Building the memex sixty years later: trends and directions in personal knowledge bases . CU-CS-997-05 . Boulder, Colorado . .
  33. Montibeller . Gilberto . Shaw . Duncan . Westcombe . Mark . May 2006 . Using decision support systems to facilitate the social process of knowledge management . . 4 . 2 . 125–137 . 10.1057/palgrave.kmrp.8500092. 62679835 .
  34. Book: Wallace . Ken . Ahmed . Saeema . Bracewell . Rob . 2005 . Engineering knowledge management . Clarkson . John . Eckert . Claudia. Claudia Eckert (engineer) . Design process improvement: a review of current practice . London . Springer-Verlag . 326–343 . 978-1852337018 . 55887578 . 10.1007/978-1-84628-061-0_14.
  35. Book: Baroni . Pietro . Romano . Marco . Toni . Francesca. Francesca Toni . Aurisicchio . Marco . Bertanza . Giorgio . 2013 . An argumentation-based approach for automatic evaluation of design debates . Leite . João Alexandre . Son . Tran Cao . Torroni . Paolo . Torre . Leon van der . Woltran . Stefan . Computational logic in multi-agent systems: 14th International Workshop, CLIMA XIV, Coruña, Spain, September 16–18, 2013: proceedings . Lecture notes in artificial intelligence . 8143 . Berlin; New York . Springer-Verlag . 340–356 . 978-3642406232 . 861569813 . 10.1007/978-3-642-40624-9_21.
  36. Web site: Conklin . E. Jeffrey . June 2008 . Growing a global issue base: an issue-based approach to policy deliberation . . 2017-10-17.
  37. Book: Culmsee . Paul . Awati . Kailash . 2013 . 2011 . Chapter 7: Visualising reasoning, and Chapter 8: Argumentation-based rationale . The heretic's guide to best practices: the reality of managing complex problems in organisations . Bloomington, IN . iUniverse, Inc. . 153–211 . 978-1462058549 . 767703320 . https://books.google.com/books?id=Gb2uuT1zrAAC&pg=PA153 . limited.
  38. Book: McCrickard, Scott . 2012 . Making claims: the claim as a knowledge design, capture, and sharing tool in HCI . Synthesis lectures on human-centered informatics . 15 . 3 . 1–125 . San Rafael, CA . Morgan & Claypool . 978-1608459056 . 847741769 . 10.2200/S00423ED1V01Y201205HCI015 . registration.
  39. Book: Carroll . John M. . John M. Carroll (information scientist) . 2013 . Creativity and rationale: enhancing human experience by design . Human–computer interaction series . 20 . London; New York . Springer-Verlag . 978-1447141105 . 785082605 . 10.1007/978-1-4471-4111-2 . 20075176 . registration.
  40. Hadfi . Rafik . Haqbeen . Jawad . Sahab . Sofia . Ito . Takayuki . August 2021 . Argumentative conversational agents for online discussions . Journal of Systems Science and Systems Engineering . 30 . 4 . 450–464 . 10.1007/s11518-021-5497-1 . 34054250 . 8143987.
  41. Ito . Takayuki . Hadfi . Rafik . Suzuki . Shota . June 2022 . An agent that facilitates crowd discussion: a crowd discussion support system based on an automated facilitation agent . Group Decision and Negotiation . 31 . 3 . 621–647 . 10.1007/s10726-021-09765-8 . free. 2433/277567 . free .

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