ISO 15489 explained

ISO 15489 Information and documentation—Records management is an international standard for the management of business records, consisting of two (2) parts: Part 1: Concepts and principles and Part 2: Guidelines.^[1] ISO 15489 is the first standard devoted specifically to records management; providing an outline for comprehensive assessment of full and partial records management programs.

Topics covered

• Metadata for records
• Records systems
• Policies
• Assigned responsibilities
• Monitoring of records
• Training supporting the effective management of records
• Recurrent analysis of business context
• Identification of records requirements
• Records controls
• Creation, capturing and managing of records

Related standards

The following standards have been developed by and are the direct responsibility of the ISO/TC 46/SC 11 Secretariat.

• ISO 13008:2012 – Information and documentation – Digital records conversion and migration process
• ISO/TR 13028:2010 – Information and documentation – Implementation guidelines for digitization of records
• ISO 15489-1:2016 – Information and documentation – Records management – Part 1: Concepts and principles
• ISO/TR 15489-2:2001 – Information and documentation – Records management – Part 2: Guidelines
• ISO 16175-1:2010 – Information and documentation – Principles and functional requirements for records in electronic office environments – Part 1: Overview and statement of principles
• ISO 16175-2:2011 – Information and documentation – Principles and functional requirements for records in electronic office environments – Part 2: Guidelines and functional requirements for digital records management systems
• ISO 16175-3:2010 – Information and documentation – Principles and functional requirements for records in electronic office environments – Part 3: Guidelines and functional requirements for records in business systems
• ISO/TR 17068:2012 – Information and documentation – Trusted third party repository for digital records
• ISO/TR 18128:2014 – Information and documentation – Risk assessment for records processes and systems
• ISO 22310:2006 – Information and documentation – Guidelines for standards drafters for stating records management requirements in standards
• ISO 23081-1:2006 – Information and documentation – Records management processes – Metadata for records – Part 1: Principles
• ISO 23081-2:2009 – Information and documentation – Managing metadata for records – Part 2: Conceptual and implementation issues
• ISO/TR 23081-3:2011 – Information and documentation – Managing metadata for records – Part 3: Self-assessment method
• ISO/TR 26122:2008 – Information and documentation – Work process analysis for records
• ISO 30300:2011 – Information and documentation – Management systems for records – Fundamentals and vocabulary
• ISO 30301:2011 – Information and documentation – Management systems for records – Requirements
• ISO 30302:2015 – Information and documentation – Management systems for records – Guidelines for implementation

Usage

• Auditing^[2]
• ISO Annex SL, management clause 7.5 Documented Information

See also

• Records management
• Information management
• Information governance
• Design Criteria Standard for Electronic Records Management Software Applications

Notes and References

1. Web site: Search. www.iso.org. en. 2018-09-09.
2. http://www.arma.org/bookstore/files/CrockettFoster.pdf