Automator (macOS) explained

Automator
Developer:	Apple Inc.
Latest Release Version:	2.10
Operating System:	macOS
Genre:	Automation
License:	Proprietary

Automator is an application developed by Apple Inc. for macOS, which can be used to automate repetitive tasks through point-and-click or drag and drop.

Automator enables the repetition of tasks across a wide variety of programs, including Finder, Safari, Calendar, Contacts and others. It can also work with third-party applications such as Microsoft Office, Adobe Photoshop or Pixelmator. The icon features a robot holding a pipe, a reference to pipelines, a computer science term for connected data workflows. Automator was first released with Mac OS X Tiger (10.4).^{[1] [2]}

Features

Automator documents are called workflows, and are made up of actions. Workflows are run sequentially, with each action being given the previous action's output, which it can then process or act upon. Variables can be specified, which can be modified or processed by subsequent actions.^[3] Workflows can also incorporate loops and variables.^[4] Automator comes with a library of actions (file renaming, finding linked images, creating a new mail message, etc.).^[5] Actions can also run custom scripts, including AppleScript, JavaScript, or shell scripts. Workflow documents can be run directly in Automator or saved as applications that run the workflow when launched. Workflows can also be added to the contextual menu, to process any selected text or file.^{[6] [7] [8]}

, Microsoft has bundled Automator actions with Microsoft Office, which can be used to automate Outlook, Word, Excel, or PowerPoint.

The following is a non-exhaustive list of Automator's features:

• General
  • Simulate the pressing of any key on the keyboard at specified intervals^[9]
  • Run AppleScript, JavaScript, Python, Ruby scripts, or shell scripts^{[10] [8] [11]}
  • Create Folder Actions, a Finder feature that applies certain workflows to all files in a folder^[12]
  • Create Services, which can be started in the Services menu
  • Automator can integrate with iCal, to launch workflows at an iCal event's specified time and date (and the event can be set to repeat automatically)
  • Automator can also launch workflows with programmable voice commands (called Dictation Commands, added in OS X Yosemite)
• Internet
  • Download webpages as PDF
  • Extract an RSS feed from a given URL, and extract article text contents from that feed
  • Compose new emails, with specified subject line and attachments (which can be an output from a previous Action)
  • Upload files to FTP servers
• Multimedia
  • Control USB-connected cameras to take pictures at regular intervals
  • Perform Finder actions on images, including rotation, applying Quartz filters (like black & white), and converting audio and video files to different formats^[13]
  • Batch resize photos
  • Import audio files to iTunes, and add them to playlists
  • Play an iTunes playlist
• Text and documents
  • Turn text files to audio files, using the Mac's built-in text-to-speech feature
  • Extract text from PDF files
  • Combine PDF documents^[14]
  • Extract annotations from PDFs
  • Move files across folders, into folders, or out of subfolders^[15]
  • Process strings text, including adding quotations around text or outputting word count^[16]
  • Print files; and when combined with the "Get Folder Contents" action, it can print all files in a "drop box" folder^[17]

Interface

Automator provides a graphical user interface for automating tasks without knowledge of programming or scripting languages. Tasks can be recorded as they are performed by the user or can be selected from a list. The output of the previous action can become the input to the next action.^[18]

The icon for Automator features a robot, known as Otto the Automator.^[19]

History

Starting in macOS Monterey, Automator exists alongside Shortcuts.^[20]

External links

• Apple's official Automator page
• Apple's official Automator developer documentation
• Automator.us, a site with examples and tools, by Sal Soghoian (AppleScript Product Manager at Apple) and others
  • Automator.us for Mac OS X Leopard (10.5) and newer
  • Automator.us for Mac OS X Tiger (10.4)

Notes and References

1. Book: Waldie, Ben . Automator for Mac OS X 10.5 Leopard: Visual QuickStart Guide . December 27, 2007 . Pearson Education . 978-0-13-271234-7 . en.
2. Book: Waldie, Ben . Mac OS X Technology Guide to Automator . May 2005 . Spiderworks . 978-0-9744344-6-9 . en.
3. Web site: How to make your Mac do your work for you with Automator . January 23, 2023 . Macworld . en.
4. Web site: Waldie . Ben . January 7, 2008 . Automator Power: Variables and looping . January 23, 2023 . Macworld . en.
5. Book: Waldie, Ben . Automator for Mac OS X 10.6 Snow Leopard: Visual QuickStart Guide . December 9, 2009 . Pearson Education . 978-0-321-70299-9 . en.
6. Book: Myer, Thomas . Apple Automator with AppleScript Bible . October 29, 2009 . John Wiley & Sons . 978-0-470-60431-1 . en.
7. Web site: Paul . Ryan . March 21, 2011 . How to build Mac OS X services with Automator and shell scripting . January 23, 2023 . Ars Technica . en-us.
8. Book: Kissell, Joe . Take Control of Automating Your Mac, 4th Edition . July 22, 2022 . alt concepts . 978-1-990783-10-4 . en.
9. Web site: Breen . Christopher . May 3, 2011 . Use Automator to shoot a time-lapse movie . January 23, 2023 . Macworld . en.
10. Web site: Paul . Ryan . March 21, 2011 . How to build Mac OS X services with Automator and shell scripting . January 23, 2023 . Ars Technica . en-us.
11. Web site: 8 great Automator downloads . January 23, 2023 . Macworld . en.
12. Web site: Here are some really useful Automator workflows . January 23, 2023 . Macworld . en.
13. Web site: Breen . Christopher . April 30, 2013 . Automator workflow of the month: Quick media manipulation . January 23, 2023 . Macworld . en.
14. Web site: Automator workflow of the month: Powerful PDF tricks . January 23, 2023 . Macworld . en.
15. Web site: Automator workflow of the month: Move files from subfolders . January 23, 2023 . Macworld . en.
16. Web site: Waldie . Ben . May 9, 2013 . 5 Automator workflows everyone should have . January 23, 2023 . Macworld . en.
17. News: Arko . Craig . November 2, 2010 . Use Automator to simplify printing tasks . en . Macworld . January 23, 2023.
18. Web site: Siracusa . John . April 28, 2005 . Mac OS X 10.4 Tiger . January 23, 2023 . Ars Technica . en-us.
19. Book: Pogue, David . Mac OS X: The Missing Manual, Tiger Edition: The Missing Manual . July 12, 2005 . "O'Reilly Media, Inc." . 978-1-4493-7907-0 . 231 . en.
20. Web site: Cunningham . Andrew . October 25, 2021 . macOS 12 Monterey: The Ars Technica review . January 23, 2023 . Ars Technica . en-us.